3 Reasons Why You and Your Client Need a Monthly Facebook Marketing Report

By Megalytic Staff - July 05, 2018

If your agency is running Facebook ad campaigns for clients, you need to provide them with a monthly Facebook report. Not only do regular Facebook analytics prove ROI, but they also provide valuable intangible benefits to your clients and your agency.
Consider this common scenario. Your client’s sales pipeline is slowing. They come to you with a clear request: help them increase inbound leads, asap. Because you’re a savvy account manager, you’ve done your research and know that Facebook would be a great place to find these leads - not just because it’s the largest social media platform in the world, but because a large portion of your client’s target audience uses Facebook.
As is the case at many companies, your client is skeptical. For all its exponential growth over the last decade, many executives are still wary of putting budget and resources toward social media advertising. It seems too trendy, or maybe they’ve tried it before and didn’t see any business benefits. You successfully make your case, though, and are rewarded with buy-in (and a budget) to begin running Facebook ad campaigns.
Now, it’s time to put up or shut up. The best way to prove that you know your stuff, and are delivering value, is with regular Facebook marketing reports, delivered at least monthly. Here’s how your client and your agency will benefit.

1. First and foremost, it shows them the ROI.

Before you run your campaign, you and your client need to agree upon KPIs (key performance indicators) and define what success looks like so that everyone is on the same page regarding what actions to take based on specific results.

Problem is, it’s easy to suffer from information overload. Facebook offers a lot of data to parse to help you measure ad campaign success, and while this is generally a good thing, your clients may not have the time or the knowledge to draw meaningful conclusions from all those statistics. You should be filtering through the available data to surface the metrics that are most important to your clients and that map to their KPIs. You can find a complete list of metrics and definitions in the Facebook Advertiser Help Center here, but some commonly reported metrics include:

  • Cost per 1,000 people reached – As opposed to the traditional advertising metric of CPM (cost per 1,000 impressions), which is at best an educated guess, Facebook can tell you the actual number of people reached by your ad. This metric is a good way to show the effectiveness of your audience targeting, how well your bid performed in the ad auction, and the ROI on your budget.
  • Frequency - An estimate of the amount of times someone saw your ad, measuring frequency is a good way to build awareness and keep your ad top-of-mind. Of course, you don’t want to oversaturate your audience with your message, which is another good reason to keep an eye on this metric.
  • Amount spent - This shows you how much you’ve spent over the course of your ad campaign at any given time. Obviously, this one is important to ensure you’re spending within your budget.
  • Cost per lead – Facebook provides tracking for several types of leads and calculates how much you spent on each one. This can vary widely depending on ad type and bid amount. Commonly tracked lead types include the following:
    • Website leads - The number of lead events on your website (form submissions or other lead-generating activities) attributed to your Facebook ad. The process usually looks something like this:
    • Leads from lead ads - The number of leads generated from a Facebook lead ad, which includes a brief form the contact can submit for more information on your product or service. The process usually looks like the following:
    • Organic leads - The number of leads generated when a person shares a lead ad, or tags a friend, and the friend submits the lead ad form, typically following this process:
    For each type, you can see how much you’re spending per lead. Depending on the type of campaign your client is running, you may find one or more of these metrics relevant. For example, if your client is running a lead ad, you’ll want to measure leads from that ad as well as organic leads, but website leads won’t be as relevant because you want the contact to take action on the Facebook ad lead form, rather than directing them to a lead form on your site.
  • Clickthroughs – As with lead types, Facebook offers clickthrough data for several types of links. In addition to the number of clicks to your call-to-action (CTA), you can also track:
    • Links to other parts of your ad (your company name, for example)
    • Clicks to expand the ad container, such as making a photo or video full-screen
    • Post likes, comments, or shares
    The relevancy of click metrics to your client depends on their end goals and KPIs. For example, if you’re trying to drive traffic to your client’s website, you’ll want to track CTA clicks as well as clicks to your company name or logo (assuming you’ve linked back to your site with these). If your client’s main goal is to generate awareness, they may be more interested in seeing how many people shared, commented, and/or liked their ad.
  • Clickthrough rate – While clickthroughs are the total number of times people clicked on your ad, clickthrough rate tells you how many times people clicked on your ad compared to the number of times they saw it. This is calculated by dividing link clicks by impressions. As with measuring email clickthrough rate, this is a great metric to track engagement. A low clickthrough rate means that many people who saw your ad weren’t driven to click on it, so you will need to retool your messaging, possibly conducting tests with different ad types, to find the one that most engages your audience.


Monthly Facebook Advertising Spend


The work you put into preparing and analyzing your monthly client Facebook report has additional benefits beyond simply answering the question “Did we meet our goals?”


2. Transparent reporting builds the trust needed for a long-term agency-client relationship.

One of the best experiences you can have working with a client is dedicating significant time and resources to a project that becomes a resounding success. There’s nothing like it, and when the client is happy, everyone’s happy.

But what if the fruits of your labor aren’t what the client needs? What if you don’t meet your goals? While this scenario is far from ideal, you can still take those lemons and make lemonade, so to speak.

First, if you’re frequently reporting results, you’ll find out what’s not working sooner rather than later. And trust me, the opposite of that glorious feeling of success I mentioned earlier is the feeling of cold dread that comes when you realize that a campaign you haven’t paid attention to is failing and has been failing for a while, and you’re going to have to break the news to your client.

If your monthly report shows that something’s not working, take this opportunity to regroup and figure out what needs to change. You should be regularly meeting with your client anyway, so present the data you’re seeing and frame it with two sets of talking points:

  • Why you think the results haven’t met expectations, and
  • What you think you can do, as a team, to improve the results

This is a fantastic opportunity to show your client that you are their partner, not just a vendor providing a tool or service. Make it a brainstorming session, kicking things off with some of your ideas. Use your expertise to guide them toward corrective actions, implement those actions ASAP, and keep swinging.

Reasonable clients don’t expect perfection, but they expect honesty, quick action, and open communication. Show them that you are a trusted advisor, and you open the door to a long, fruitful partnership.

3. Monthly Facebook reporting keeps you in front of the client and alert to new opportunities.

Clients need to hear from you regularly. Even if they only hired you to do a specific project, you can turn it into a retainer by proving that you aren’t a one-trick pony. When you’re delivering results, take the opportunity to provide value outside of showing you can successfully run a Facebook ad campaign, and let the data guide you.

For example, let’s say the main call-to-action in your current campaign is a new software evaluation download, and it’s wildly successful. New contacts are arriving at the website via your Facebook ad, submitting a gated form to download the software, entering the client’s database, and most are opting into receiving emails. This is a gold mine scenario both for you and your client and not just in the literal moneymaking sense. You need to help them ride this wave as long as they can. Ideas include:

  • Creating an automated lead follow-up email, sent immediately upon download, with a sales-focused CTA (if they don’t already have one)
  • Creating a multi-touch drip campaign with several emails sent periodically over the course of their evaluation, providing resources to help them take full advantage of the trial period
  • Writing a blog post series on different use cases for the software
  • Repurposing the blog content into a white paper, a webinar, and a series of social posts
  • Running a similar campaign on LinkedIn, providing there isn’t too much overlap between the audiences

These are just a few ways you can help your client capitalize on the success of their Facebook ad campaign and improve their relationship with your agency, all stemming from your monthly report.

Helping Facebook Agencies Make the Most of the Wealth of Data

It’s hard to overstate the impact that digital platforms have had on marketing and advertising. For most of the 20th century, advertisers used a “spray and pray” method of getting the word out about their products and services. In the B2B publishing world, for example, sometimes you’d pay to include your company name in print ad “bingo cards,” postcard-sized magazine inserts where readers could check a box to express interest in your offerings, hand-write their contact info, and mail it to you. Other times, maybe you wired a news release and/or faxed it (yes, faxed it) to the broadest audience possible, crossing your fingers that someone, somewhere would do a write-up.

As wildly imprecise as they were, we still used these methods well into the 2000s because digital platforms were still in their infancy. Thanks to the exponential growth of Facebook and other social platforms, the pendulum has swung in the opposite direction. Now, sometimes there’s so much data available that it can feel overwhelming.

It’s your job, as your client’s agency, to make it digestible and actionable. And if creating monthly reports for all your clients seems like a daunting task, the Megalytic reporting tool can help. In particular, check out the sample Facebook template here.

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